As one of the nation’s leading pediatric health care systems, Nemours is committed to providing all children with their best chance to grow up healthy. We offer integrated, family-centered care to more than 300,000 children each year in our pediatric hospitals, specialty clinics and primary care practices in Delaware, Florida, Maryland, New Jersey and Pennsylvania. Nemours strives to ensure a healthier tomorrow for all children – even those who may never enter our doors – through our world-changing research, education and advocacy efforts. At Nemours, our Associates help us deliver on the promise we make to every family we have the privilege of serving: to treat their child as if they were our own.
Nemours is seeking an Executive Assistant (Marketing/Communications), FULL-TIME, to join our team in Jacksonville, Florida.
At Nemours, each Associate plays a vital role in supporting the delivery of world-class pediatric care to the children we serve. The team based at our home office in Jacksonville, Fla. provides essential administrative, financial and technical support to Nemours operations across all locations.
This position is responsible for: Assists Nemours leaders by providing administrative support. Handles situations requiring knowledge of the overall function of the area of responsibility, the overall organization's mission, structure, and culture. Acts as central point of contact for other departmental Associates on departmental activities. Responds to inquiries and represents the leader in dealing with both internal customers as well as external contacts. Typical duties include maintenance of budget records; setting up meetings including meeting agendas; preparation of correspondence reflecting the wishes of the department and knowledge of the functions. May be assigned special projects.
Manages calendar, of department requiring knowledge of organizational priorities and schedules of all those involved. Arranges travel as needed.
Sets up meetings including agendas requiring a knowledge of the purpose of the meetings, organizational priorities, and confidentiality required. Ensures that attendees know of any pre-meeting work required. Compiles pre-meeting materials.
Prepares correspondence for appropriate signature as well as for own activities representing the department for both internal distribution as well as for external contacts such as vendors and other interested parties.
Prepares reports and presentations.
May be assigned projects requiring research, gathering data, analysis, and reporting on results, working both independently and as part of a team. For example, reporting on budget variances or looking for ways to improve administrative processes.
Maintains records for budget and other activities such as purchase orders and accounts payable requests, travel records, confidential reports. Prepares expense reports for travel and meetings.
Represents the department in dealing with both internal Nemours customers and external contacts. Answers questions or deals with problems independently as well as determines who to refer problems to. Keeps leaders informed about issues.
One (1) to three (3) years' of administrative experience required.
Proficiency in standard software applications including MS Word, MS Excel, MS Power Point and MS Outlook.
Marketing experience or an interest in working in marketing preferred.
Strong organizational skills required.
Must be able to work independently and think creatively.
Must have the ability to work well with others.
Good communications skills and regular attendance are required.
Our dedication to professionals who are dedicated to children frequently earns Nemours a spot on the list of top workplaces in the communities we serve. Our Associates enjoy comprehensive benefits, including our unique “Bridge to a Healthy Future” pediatric health plan, an integrated wellness program, opportunities for professional growth, and much more. As an equal opportunity employer, Nemours focuses on the best-qualified applicants for our openings.
Nemours is committed to improving the health of children. As a non-profit children’s health organization, we consider the health of every child to be a sacred trust. Through family-centered care in our children’s hospitals and clinics in Delaware, New Jersey, Pennsylvania and Florida, as well as world-changing research, education and advocacy, Nemours fulfills the promise of a healthier tomorrow for all children — even those who may never enter our doors. Nemours began more than 70 years ago with the vision of Alfred I. duPont to improve the lives of children and to do whatever it takes to prevent and treat even the most disabling childhood conditions. Today, through our children’s hospitals and health system, we directly care for 250,000 children annually in Delaware Valley and Florida, including families who travel from across the country and world to see our specialists — treating every child as we would our own. We also reach beyond the walls of our hospitals and clinics to be a voice for children on a national and international level, and to lead the way in prevention, intervention, education, and research. Nemours is growing to better serve the children and families in our ca...re. We have 1.1 million square feet of space currently devoted to providing children’s healthcare or under construction, all designed with significant input and advice from our patients and families.