serves as the major tertiary facility for much of the Southeast, the Caribbean and South America
AdventHealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country
We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year
Work Hours/Shift: Full Time/Part Time/PRN (Shift Information)
You Will Be Responsible For:
Demonstrates, through behavior, AdventHealth's core values of Integrity, Compassion, Balance, Excellence, Stewardship, and Teamwork.
Performs a wide range of administrative functions which include supporting department reception, maintaining various appointment calendars, arranging meeting rooms and catering, running errands, coordinating basic events, etc. Assists management with coordination and oversight of department functions, i.e. various campaigns, holiday and employee events.
Oversees department equipment (including fax and copy machines) and office supplies, ensuring adequate supplies are maintained/ordered. Ensures equipment is operating and serviced as required. May have responsibility for/oversight of department furniture and upkeep. May generate purchase orders and/or work with ADVENTHEALTH Purchasing.
Maintains department files, databases, records, etc. May be responsible for department employee records including time and attendance, various payroll matters, education, etc.
Creates/compiles/maintains various department reports, forms, spreadsheets, documents, etc., including IDTs, PAVs, expense reports, etc. May assist department management with budgetary coordination/oversight. May be responsible for department petty cash functions.
Maintains department policies and procedures, updating and filing as required. May be responsible to recommend updates and assist with policy/procedure creation.
What You Will Need:
Two years' office/secretarial experience
Proficiency with Microsoft Office software (Outlook, Word, Excel, PowerPoint)
Knowledge of general office and communication equipment
Discretion and ability to maintain confidentiality
Good problem-solving skills
Flexibility, and ability to multi-task and meet deadlines
Passing of General Clerical Comprehensive and Microsoft Office 2010 pre-employment tests, per AdventHealth standards
Associate degree in business or secretarial science
Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. Coordinates various department office and administrative functions and performs secretarial functions. Maintains various databases and records and has reporting responsibility; may ensure compliance as appropriate. Oversees department supplies and equipment, and processes IDTs, PAVs, etc., as required. May serve as department IS Coordinator.
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.
AdventHealth Greater Orlando (formerly Florida Hospital) is one of the largest faith-based health care providers in the United States. For 150 years, we have carried on a tradition of providing whole-person care that not only addresses patients' physical ailments, but also supports their emotional and spiritual well-being. We demonstrate the same level of compassion and care for our employees as well, doing all that we can to help them realize their full potential – both personally and professionally.